Project plan and key deadlines

TOPIC: Developing your project plan

(Make sure you’ve read Project Objectives first.)

By now you should have a clear idea of what you hope to achieve in this project and what success looks like. We then need to turn this into a concrete set of actions and plans.

However… it might be helpful to define who we are and what we stand for before we get into the nuts and bolts of our project plan. This will help us make decisions later.


ACTIVITY: Answer the following questions.

Why does TAFE Radio exist?
What are the values of TAFE Radio and #teamtafe?
If TAFE Radio was a person, how would you describe them?


In project management terms, the answers to these questions are your mission and values statements.


ACTIVITY: Working backwards from your objectives

As a group, look at your objectives and break them down into a series of steps or milestones. For example, if one of your objectives is about rolling out a series of new programs, you might break it down to:

  1. Develop content strategy
  2. Consult with key stakeholders
  3. Design new program grid
  4. Recruit people to make programs
  5. Make program imaging
  6. Make programming
  7. Schedule into Station Playlist
  8. Make adjustments as required
  9. Evaluate

Once you’ve done that, look at each of the steps. Can you break these down further? For example, for 1. Develop content strategy, you might break this down further to include:

  1. Analysis of current programming
  2. Research potential programming strategies
  3. Defining your target audience
  4. Draft content strategy
  5. Consult with stakeholders
  6. Incorporate their feedback
  7. Finalise content strategy

This is shaping up to be your project plan 🙂


ACTIVITY: Put deadlines to it

Once you’ve got a pretty thorough set of actions, work backwards from the end of the project. How long will each task take? What can happen simultaneously? What tasks need to happen before you can start others?

This activity sometimes works well with post-its that you can move around. Or whiteboard. Or Excel if you’re feeling fancy.

More info on project timeline here.

Once you’ve got something that’s looking quite tangible, put it into Monday.


ACTIVITY: Put names to it

Look at all the things that need to be done. Don’t freak out. There’s a lot, but we’ve got time, and we’ve got help.

Go through the key areas. Allocate who is going to be responsible for what.  Make sure that the work is spread out evenly, and that everyone is developing the skills that they want to develop.

Update your Monday task list.

OMG you’ve got a Project Plan and Key Deadlines and Key responsibilities. That’s you finishing your group assessments for Week 2.


More reading: 

Strategic planning in social organisations here
Overview on strategic planning here
Developing an operations plan here


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